We tend to go along in life thinking every day is like the next. That’s life right? It’s only when we upset the normal flow of things, like in an emergency, that we realize how unprepared we can be.
Take last week for example, I was headed to Orlando for an annual conference. It’s the only time where my family and I are separated for more than 24 hours.
Like good planners we are, we had prepared everything in advance. Doing our best to ensure my wife’s 4 days as a solo mom would be smooth, but as I got into bed the night before my red-eye she asked:
“What’s the Netflix password?”
I wrote it down for her in case of an emergency (bet you didn’t know Netflix was an emergency).
Then she asked, “What’s the wifi password, if the kids need it?”
It was at that point, that I realized how unprepared we were for an emergency.
Not that the wifi password is a life or death emergency (though my kids would have you believe otherwise).
But it made me think twice about everything. I asked myself, “If I didn’t have the basics written down somewhere. Am I sure that I have everything my family needs when I’m not around?”
Sure we have life insurance, and wills, but I handled all of it.
As the main financial guy, I knew where everything was. But I hadn’t communicated it.
Which meant I was the problem. Because if I wasn’t around, the things I was responsible for would be lost.
The next morning I bought this, it’s a Legacy Binder aka In case of Emergency Binder.
What is a Family Emergency Binder?
A family emergency binder is everything that your family will need in case of an emergency. It has everything you need. From the basics of contact information, right down to the things that matter most to your family traditions.
I like to think of it as an overview to living in your household.
Why you need a Family Emergency Binder
An emergency binder is something that anyone can use to get the essentials that they need in an emergency.
It’s the bundle of documents that your family will want to have in case something terrible arises. Of course we never want that to happen, but to be prepared for when it does will go a long way to sleeping at night.
What Do I Need to Include in My Emergency Binder?
When you start to think about a legacy binder, or in case of emergency binder, there are a lot of things to consider. Here are some of them.
Basic Family Information
Here you will want to include all family information. Make sure to include medical information, and emergency contacts.
- In here you should have every relevant phone number and contact.
- Your spouses
- The kids school
- Your parents
- Financial Advisor
- Insurance Agent
- Allergies (both food, airborn and medicinal)
- Medical Power of Attorney
Family Insurance Details
Make sure to include:
- Home Insurance
- Life Insurance
- Disability Insurance
- Car Insurance
- Any other insurances you might have either personally, or through your work.
Family Information for Caregivers
This is an important aspect that you will likely over look (it’s ok, I did too).
Your family is more than just the people who make it up.
If you are in the hospital and your in-laws fly in to help, you want your children to be affected as little as possible through this process. Not jolted to someone else’s way of being.
This section is critical. Include important little things like:
- What are you kids sports?
- Where is the team schedule?
- Who’s the team manager you need to contact?
- Who are your kids friends? What are their numbers?
- What does after school look like for your familly?
- How does supper usually go?
- What time is the school bus in the morning?
A family is more than just the people, it’s a tight knit foundation of little habits and routines. Knowing these can help your family transition easier.
Make sure to include:
- Children Activities
- Family Traditions
- Meal preference
- Pet Care
Basic Financial Information
- Property information
- Regular bills
- Monthly Cash flow (what comes out when and from what account or card)
- Cash accounts
- Credit card details
Building an Emergency Binder
Now that you have everything you need to put in your binder, you need a few things. First I would get a good binder to store all your information in a binder and put it some where safe.
Supplies to Create Your Emergency Binder
Personally, I didn’t want to think through every detail so I got this guide to filling out an emergency binder here.
It contains all the information in it and walks you through filling it all out. There is quite a lot to think about and it’s all in here.
- Printed material – You can get a copy of the ICE Binder here (In Case of Emergency)
- Binder Envelopes for relevant money and documents
Here are some of the office supplies you will need.
How to Keep Your Emergency Binder Private and Safe
When you fill this out document you will want it to be somewhere safe. Personally I had it printed out and stored in our safe.
That way it’s easily accessible and simple to get a hold of. I think this is good, because if you have a sitter watching the kids one night, some of the basic information would be nice to take out of the binder, and leave the contact sheet on the counter.
You can check out these safes here. I recommend a fireproof and waterproof safe.
One last thing about getting a safe, you want it to be heavy duty, if it’s something a person can pick up and run with, then it’s no value to you. This is the one we use, it’s heavy enough that you would need two people to pick it up.
Should You Store Your Emergency Binder Online?
If you want to store your emergency binder in the cloud, you can do that, depending on who you give it access to. I would be hesitant to put it there, but I am always worried about someone getting access to it.
We printed ours out and stored it in a safe secure place. If you do store it online, use a program that password encrypts it and make sure other people know the password.
Personally, I would give the password and file to your next of kin, or caregivers for your children (parents, siblings etc…) Anyone you trust with your information.
Give them the password and write it down in a sealed envelop just in case they need it.
What else can I include in my Family Emergency Binder?
Anything else you can think of can also go in your legacy binder. If there are other things you want to include like passwords, safety deposit box keys, put them in here. Anything you can think of really should go in here, if you believe your family will need it. That’s why it’s nice to have some dividers with envelopes for your important items.
Is this Emergency Binder for Canadians as well?
There are few things that are different for Canadians, when it comes to our investments. With the binder I bought, Chelsea has thought about this and has included these in her Emergency Binder. She has things that are Canadian specific as well.
What does the Emergency Binder look like?
Here is a sample of one of the pages from the Emergency binder i bought. I love how organized it is. THe form can be filled out on your computer or by hand, if you prefer.
How to Get Started on Your Emergency Binder
Now you have two choices, you can search the internet for hours, wasting your time and hoping you have everything you need in this binder.
Or you can do what I did, spend a little bit of money one time, and have this Emergency Binder delivered to your inbox.
That way you can get started, and finished, quickly.
This was created by my friend Chelsea, over at Mama Fish Saves. It’s comprehensive and amazing resource for families to use in case something unforeseen strikes.
She spoke with over 30 families and made sure that she included everything that was nedded for a family when building this.
You can get her well laid out comprehensive In Case of Emergency Binder by clicking here. The binder has over 100 pages and includes sections on:
- Household information
- Key Personal Documents
- Medical Information (including advanced directives)
- Insurance Policies
- Basic Financial Information (Properties, bills, cash accounts, credit cards, debt)
- Employer Information
- Social Media/Website Logins
- Investment Information (Accounts, strategy, what to do with life insurance, real estate, etc)
- Military Veteran benefit and obituary information
- Burial/Memorial Preferences
- Personal notes
- & more
Friends, I know we don’t like to think about the what-ifs in life, but the truth is we need to take care of this.
Give yourself a little bit of time, buy the binder like I did and fill it out. If your family ever needs it, they will be happy you took the time.
Get the In Case of Emergency Binder by clicking here.